FICA documents required

Individual

  • Copy of ID document (SA Citizens) / Passport (Foreign Nationals)
  • Proof of address less than three months old (for example utility bill, store account statement, bank statement with address, DSTV account, municipal letter)
    • Should you not have proof of address in your name, you may provide a declaration by a third party confirming that you share an address with them and provide the third party’s proof of ID and proof of address (less than three months old).
  • Copy of SARS document confirming income tax number
  • Copy of bank statement confirming individual banking details (less than three months old)

Minor

  • Copy of the birth certificate (abridged or unabridged)
  • In the case of a guardian, provide documents confirming legal guardianship.
  • Copy of SARS document confirming income tax number of minor
  • Proof of address less than three months old
    • As the parent / guardian, you may provide a declaration confirming that:
      • You share an address with the minor.
      • The minor does not have a tax number
      • Copy of ID document (SA Citizens) / Passport (Foreign Nationals) of parent / guardian
  • Copy of bank statement confirming parent / guardian banking details (less than three months old)

Non-Resident Individual

  • Copy of foreign ID / passport
  • Proof of address less than three months old
    • Should you not have proof of address in your name, you may provide a declaration by a third party confirming that you share an address with them and provide the third party’s proof of ID and proof of address (less than three months old).
  • Document confirming tax registration number
  • Copy of bank statement confirming foreign bank details of individual (less than three months old)

Estate Late

  • For the deceased we require the following:
    • Certified copy of death certificate
    • Copy of ID
  • Bank details of estate late account
  • Resolution (if more than one executor)
  • For the executor/s we require the following:
    • Copy of ID
    • Certified letter of Executorship / Authority
    • Proof of address (less than three months old)

Trust

  • Copy of Trust deed (if applicable, any deeds of amendment of Trust Deed)
  • Copy of Letter of Authority
  • Copy of SARS document confirming Income tax / VAT registration number for trust
  • Resolution signed by all Trustees nominating authorised signatory / representative
  • Copy of bank statement confirming trust account banking details (less than three months old)
  • For the authorised signatory / representative, each trustee, beneficiary and founder of the trust we require the following:
    • Copy of ID
    • Proof of address (less than three months old)

Company

  • Company registration documents
    • CM1- Certificate of Incorporation
    • CM2- Memorandum of Association
    • CM22- Notice of Registered Office
    • If applicable, CM9 or Certificate of Recognition (CoR) (CoR 18.1 and 18.3 for conversion from CC and CoR 15.1 for name changes)
    • Latest CM29 – Contents of Registrar of Directors, Auditors and Officers Business name if different from registered name
  • Proof of address (less than three months old)
  • Copy of SARS document confirming Income tax / VAT registration number for company
  • Resolution on company letterhead signed by all directors nominating authorised signatory / representative
  • Copy of bank statement confirming company banking details (less than three months old)
  • For the authorised signatory / representative and / or CEO, each director and each person or corporation with shareholding of 25% or more in the company, we require the following:
    • Copy of ID
    • Proof of address (less than three months old)

Non-Resident Company

  • Copy of foreign company registration documents
  • Proof of address (less than three months old)
  • Document confirming tax registration number for company
  • Resolution signed by all directors nominating one signatory / representative
  • Copy of bank statement confirming foreign bank details of the company (less than three months old)
  • For the authorised signatory / representative and / or CEO, each director and each person or corporation with shareholding of 25% or more in the company, we require the following:
    • Copy of ID / passport
    • Proof of address (less than three months old)

Close Corporation

  • Copy of Founding Statement (CK 1) and Certificate of Incorporation (if applicable, CK2 for any amendments to the Founding Statement)
  • Business address if different from registered address
  • Proof of address of the company (less than three months old)
  • Copy of SARS document confirming Income tax / VAT registration number for the CC
  • Resolution on the CC letterhead signed by all members nominating one signatory / representative
  • Copy of bank statement confirming bank details of the company (less than three months old)
  • For the authorised signatory / representative and each member we require the following:
    • Copy of ID
    • Proof of address (less than three months old)

Partnership Account

  • Copy of partnership agreement
  • Proof of address (less than three months old)
  • Resolution signed by all members nominating authorised signatory / representative
  • Copy of SARS document confirming Income tax / VAT registration number for the partnership
  • Copy of bank statement confirming banking details of partnership account (less than three months old)
  • For the authorised signatory / representative and each partner, we require the following:
    • Copy of ID
    • Proof of address (less than three months old)

Unincorporated Entities (e.g. Clubs, Churches)

  • Copy of document confirming list of all active members
  • Resolution signed by all members nominating authorised signatory / representative (a note to be made of bank details and possible tax implications for the nominated person)
  • Proof of address (less than three months old)
  • Copy of SARS document confirming Income tax / VAT registration number for the entity
  • Copy of bank statement confirming banking details of partnership account (less than three months old)
  • For the authorised signatory / representative and each member or partner, we require the following:
    • Copy of ID
    • Proof of address (less than three months old)
Ashersons Attorneys

Ashersons Attorneys

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